Your local hiring pool is too small and too expensive. We extend it with construction-trained estimators, coordinators, BIM specialists and accounting staff.
Accreditations and memberships
When estimators, project managers and owners spend the week chasing paperwork, capacity disappears long before the pipeline does.
Add remote estimating and takeoff support so opportunities are not sitting untouched while the team is already at capacity.
Move RFIs, submittals, schedule updates and documentation follow-up to dedicated coordination support.
Build support around billing, bookkeeping, permits, customer communication and CRM upkeep.
Start with the bottleneck. These are the five areas we staff, and each one is a real construction position defined around the work that is slowing your company down.
Estimating, takeoffs, plan reading, budget preparation and preconstruction support: the work that decides which jobs you actually win.
View this role →Project coordination, documentation tracking, RFIs and submittals, and the communication with teams, suppliers and clients that keeps work moving.
View this role →Accounts payable and receivable, bookkeeping, bank reconciliations, invoice processing, payroll support and financial reporting.
View this role →Design support, drafting, BIM and CAD work, and the preparation and review of plans and technical documentation.
View this role →Administrative operations, customer service, scheduling, dispatching, service coordination and document handling.
View this role →Estimating, coordination, administration, accounting, design and platform support roles, all in one directory.
View this role →A general assistant can manage an inbox. A construction role has to know what a submittal is, why an RFI is urgent, and what a change order does to the schedule. We staff the second kind.
Superintendents, foremen, field safety leadership, inspectors, tradespeople, equipment operators and site labor. Those roles belong on your jobsite. If remote support is not the answer to your problem, we will say so.
We start by understanding how your company runs, then define the position that removes the most work.
Share the work that is piling up, the role you think you need and how your company operates today.
Clarify responsibilities, required skills, software, schedule and the outcomes the position will own.
We identify candidates that match the approved requirements and the way your projects run.
Bring the selected professional into your systems, communication rhythm and reporting lines.
Typical timeline
For a typical position we present three to five pre-screened candidates within a maximum of about two weeks. From there the hiring time depends mainly on how quickly your own interviews and decision run.
Three construction companies on what changed after they added remote support to the office, in their own words.
Rated 5 out of 5
Rated 5 out of 5
All the Helping Companies assistants have exceeded my expectations. They have people willing to help and improve processes. Also, getting the services from HCC was really fast and easy. They are always following up on my needs, transforming my company into a better place to work.
Victor AlcantaraHammer Design Build and Remodel
Rated 5 out of 5
For the past 10 months, having an administrative assistant from Helping Companies has been a true transformation for me both personally and professionally. Before having this support, I was constantly overwhelmed by the amount of administrative tasks my business required. This affected not only my productivity but also my quality of life.
Drag the sliders to estimate what admin work is costing your company today.
Estimates only. They assume a placeholder blended rate of $18 per hour for the remote professional, and that about 10% of the work stays with your team for direction and review. Your free consultation includes an exact quote for your scope.
Hours freed up per week
38 hrs/week
Estimated weekly saving
$588/week
Estimated annual saving
$30,576/year
Pre-screened candidates presented for a typical open role
Usual outside limit to a shortlist ready to interview
Construction industry experience behind the founders of the company
Tell us which systems your projects live in and the role is scoped around them. Each platform below has a dedicated role page.
Different kinds of contractor hit different bottlenecks. The role we recommend depends on which one is yours.
Helping Others is our giving program. For every part time or full time professional we place, Helping Companies sponsors a child through Compassion International, covering education, healthcare, and emotional and spiritual guidance. You become that child's correspondent, with no financial commitment.
In partnership with
Compassion International works through local partners around the world to release children from poverty. We fund the sponsorship. Our clients write the letters.
Practical answers to what contractors ask before handing work to someone outside the office.
The roles, the responsibilities and the work contractors can realistically delegate.
Read the guide →
How to decide which way to add estimating capacity as bid volume grows.
Read the guide →
A practical breakdown of recurring operational work that can move off your plate.
Read the guide →If your situation is not covered here, a consultation is the fastest way to get a straight answer.
Estimating, takeoffs, project coordination, RFIs and submittals, permits, billing, bookkeeping, CRM upkeep and customer communication can all be handled remotely. The right fit depends on how your company runs and what the role is expected to own.
Start with the recurring work creating the biggest bottleneck. The consultation walks through where the time is going, then defines whether the need is estimating, coordination, administration or bookkeeping.
Software requirements are defined as part of the role before any candidate is presented. Tell us which platforms your team runs and the role is scoped around them.
No. What matters is whether there is recurring work that can be clearly defined, handed off and measured. That is just as true for small and mid-sized contractors.
A consultation. We talk through current bottlenecks, responsibilities, software and schedule, then identify the role that removes the most work.
Within a maximum of approximately two weeks we can normally present three to five pre-selected candidates who meet the requirements of the position and are ready to be interviewed. The final hiring time from there depends mainly on how quickly your own evaluation and decision process moves.
Yes. Professionals can be hired part time or full time depending on the operational needs of your company. The schedule is agreed while the role is being defined rather than afterwards.
Coverage is concentrated in Eastern Time, where our availability is widest and schedules are easiest to coordinate. Central, Mountain and Pacific Time are also supported; in those cases we confirm the availability of the professional against your working hours before presenting anyone.
We do. Helping Companies runs the search, the evaluation and the pre-selection, presents a shortlist, coordinates your interviews, manages the hiring process for the candidate you choose and supports the onboarding. We continue following up with both sides after the start date.
Tell us where your team is stuck and we will identify the construction role that removes the most work.
