A construction project coordinator supports project managers by owning the documentation and communication side of a job: submittals, RFIs, meeting minutes, daily reports, subcontractor correspondence, and document distribution. Helping Companies provides this role remotely for contractors whose project managers are spending more of the day in a document management system than on the work itself.
Accreditations and memberships
A remote construction project coordinator handles the administrative and documentation load of active projects: logging and routing RFIs and submittals, distributing drawings and revisions, preparing meeting minutes and daily reports, maintaining project directories, and chasing subcontractor documentation. Helping Companies provides this role for general contractors and larger trade contractors whose project managers need coverage on documentation so they can focus on schedule, cost, and field execution.
Project coordination support fits contractors running enough concurrent work that documentation has become a job of its own.
A project coordinator owns the documentation rhythm of a job so nothing depends on a project manager finding a spare hour.
Platform experience is confirmed against your requirements before any candidate is presented.
Project coordination is the difference between documentation that supports a project and documentation reconstructed after the fact.
Every engagement starts with understanding the work you actually need covered, not a generic job description.
We review your current workload, the software your team works in, and the specific tasks you want covered.
We agree a written scope for the role: the tasks it owns, the tasks it does not, and how work is reviewed and approved.
We match remote staff to the defined role and introduce them to your team, your systems, and your standards.
Access is set up, early work is reviewed closely, and scope expands as your team gains confidence in the output.
Drag the sliders to estimate what the admin work this role takes on is costing your company today.
Estimates only. They assume a placeholder blended rate of $18 per hour for the remote professional, and that about 10% of the work stays with your team for direction and review. Your free consultation includes an exact quote for your scope.
Hours freed up per week
38 hrs/week
Estimated weekly saving
$588/week
Estimated annual saving
$30,576/year
If something here is specific to how your projects run, raise it on the consultation.
A construction project coordinator handles the documentation and communication side of a project: logging and routing RFIs and submittals, distributing drawings, preparing minutes and reports, maintaining project records, and chasing subcontractor documentation. The project manager keeps ownership of schedule, cost, and field decisions.
A coordinator owns documentation and communication flow. An assistant project manager takes on delegated project management responsibility - cost tracking, schedule updates, procurement follow-through - and is being developed toward running work independently. Coordinator is a support role; APM is a bench role.
Working inside your existing project management platform is the intended setup, rather than maintaining a parallel record. Proficiency in the specific platforms the position requires is set as a requirement before recruiting begins, and candidates are screened against it, so the software your team works in is agreed rather than assumed.
Commonly yes, joining by video or phone to take minutes, record action items, and circulate them afterwards. Being in the meeting is what makes the minutes useful rather than a transcript.
Your team and the design team. The coordinator logs, routes, chases, and closes out - making sure nothing sits unanswered - but does not author technical responses or make design decisions.
It depends on documentation volume rather than contract value. A handful of document-heavy commercial projects can occupy a coordinator fully, while a larger number of smaller repetitive jobs may not. Scope is set from your actual RFI and submittal volume.
Schedule a consultation to review how documentation moves on your projects today and which parts a remote coordinator would take over.
