Subcontractors win work on bid day and keep their margin in the paperwork that follows: submittals, change orders and pay applications. We place remote professionals who keep bids going out and billing coming in, so your estimators and project managers can do the parts only they can do.
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A specialty contractor's office runs on dates set by the general contractor: the bid date, the submittal schedule and the pay application cutoff. Missing any of them costs money, and they rarely arrive one at a time.
The same trade can be a very different business. An electrical contractor wiring production homes bids high volume on repeat plans. One working for commercial general contractors lives in specifications, RFIs and change orders. A third runs a service department as well. Each needs a different first hire.
Mechanical, electrical and plumbing trades are the largest group of specialty contractors, but roofing, concrete, framing, drywall, glazing, fire protection and many others run the same bid-to-billing cycle. If you are weighing outside help for bids, see estimating services compared with a dedicated remote estimator.
Find the row closest to how your business runs. The roles on the right are where contractors like you usually start.
| If your business is | Who pays you | What piles up in the office | Roles to start with |
|---|---|---|---|
| Commercial new construction subcontractor | General contractors and construction managers | Bid deadlines, takeoffs, RFIs, submittals, change orders and pay applications | Construction Estimator, Bid Coordinator, Project Coordinator, AP/AR Specialist |
| Production-home subcontractor | Home builders and residential general contractors | High bid volume on repeat plans, production schedules and builder billing | Construction Estimator, Bid Coordinator, Project Coordinator, AP/AR Specialist |
| Tenant improvement and retrofit contractor | General contractors, tenants, landlords and property managers | Fast estimates, scheduling in occupied buildings and closeout | Construction Estimator, Project Coordinator, Administrative Assistant |
| Institutional and public project subcontractor | General contractors, institutions and public owners | Documentation volume, submittals, reporting and project administration | Project Coordinator, Bid Coordinator, Accounting Assistant |
| Multifamily trade contractor | Multifamily general contractors and developers | Trade packages, submittals, billing and document control | Construction Estimator, Project Coordinator, AP/AR Specialist |
Each one is a defined position, recruited against your scope and working in your systems.
Pick your trade for the business models, bottlenecks and roles specific to it.
If your situation is specific to how your company works, raise it on the consultation.
A bid coordinator tracks invitations and due dates, downloads and organizes plans, specifications and addenda, sends quote requests to suppliers and lower-tier subcontractors, follows up on missing quotes and assembles complete bid packages. Your estimator keeps the pricing and scope decisions.
Yes. A dedicated remote estimator works on their own seat in your platform, including trade-specific tools such as Accubid, McCormick or ConEst for electrical work. Proficiency in your platform is part of what we screen for.
A remote project coordinator prepares, logs, sends and chases them in your project management platform. Technical answers, approvals and anything that commits your company stay with your project manager.
Yes. The specialist assembles pay applications against the schedule of values with the backup the general contractor asks for, tracks approvals and payments, and keeps retainage and lien waivers tracked. Your project manager confirms percentages complete and your company signs.
Yes, with different roles. A dispatcher or service coordinator supports the service side, and an estimator or project coordinator supports the project side. Keeping them separate is often the point, because urgent service work otherwise crowds out project paperwork.
Within a maximum of approximately two weeks we can normally present two to three pre-screened candidates who meet the requirements of the position and are ready to be interviewed. The final hiring time depends mainly on how quickly your own evaluation and decision process moves.
Most contractors fit one of these three operating models. If you run more than one, start with the side under the most pressure.
Schedule a consultation to talk through your bid volume, your general contractors' deadlines and where the paperwork piles up.
