A construction accounting assistant supports an existing accounting function rather than replacing it. The role absorbs high-volume transactional work - invoice processing, subcontractor payment packages, compliance document collection, vendor management - so a controller or accounting manager can spend their time on analysis, cash, and controls. Helping Companies provides this role for contractors whose accounting department is at capacity.
Accreditations and memberships
A remote construction accounting assistant handles the transactional volume inside an established accounting department: coding and entering vendor invoices, matching purchase orders and delivery documentation, assembling subcontractor payment packages with lien waivers and compliance documents, processing customer invoices, following up on receivables, and maintaining vendor records. Helping Companies provides this role for contractors who already have accounting leadership but not enough processing capacity.
This role sits underneath existing accounting leadership. It is the wrong fit for a contractor with no accounting function at all - that is bookkeeping.
This is volume work performed accurately and on a schedule, under your accounting leadership and your approval controls.
Platform experience is confirmed against your requirements before any candidate is presented.
The point is leverage on your existing accounting leadership, not replacing it.
Every engagement starts with understanding the work you actually need covered, not a generic job description.
We review your current workload, the software your team works in, and the specific tasks you want covered.
We agree a written scope for the role: the tasks it owns, the tasks it does not, and how work is reviewed and approved.
We match remote staff to the defined role and introduce them to your team, your systems, and your standards.
Access is set up, early work is reviewed closely, and scope expands as your team gains confidence in the output.
Drag the sliders to estimate what the admin work this role takes on is costing your company today.
Estimates only. They assume a placeholder blended rate of $18 per hour for the remote professional, and that about 10% of the work stays with your team for direction and review. Your free consultation includes an exact quote for your scope.
Hours freed up per week
38 hrs/week
Estimated weekly saving
$588/week
Estimated annual saving
$30,576/year
If something here is specific to how your projects run, raise it on the consultation.
A construction accounting assistant handles transactional accounting work under existing accounting leadership: invoice coding and entry, purchase order matching, subcontractor payment packages, lien waiver and insurance certificate tracking, customer invoicing, and receivables follow-up.
No, and the difference matters when choosing. A bookkeeper owns the full cycle for a contractor with no accounting staff. An accounting assistant supports a contractor who already has a controller or accounting manager and needs processing capacity underneath them.
You do. The assistant prepares, codes, matches, and routes; approval authority and payment release stay entirely inside your organisation and your existing controls. Remote support should never sit inside your approval chain.
That is the intended setup - working directly in your ERP or accounting platform with appropriately limited permissions. Proficiency in the specific platforms the position requires is set as a requirement before recruiting begins, and candidates are screened against it, so the software your team works in is agreed rather than assumed.
Lien waivers, certificates of insurance, and required certifications are collected and verified before payment packages are routed, and expiry dates are tracked so a lapse is caught before it holds up a payment or exposes you on an active job.
The controls are yours to set, and they are agreed before anyone starts. Permission levels in your accounting system, which approvals stay with your team, and how work is reviewed are all part of defining the position. The standard scope keeps preparation with the role and approval with you, so payments, journal entries and anything that commits money are authorised by your own people.
Schedule a consultation to review your transaction volume, your accounting system, and which processing work could move to a remote accounting assistant.
