A remote AP/AR specialist keeps money moving in both directions: entering and coding supplier and subcontractor invoices, preparing invoices and pay applications, following up on overdue payments, and tracking retainage and lien waivers, so your books stay current between month-ends.
Accreditations and memberships
Helping Companies places remote construction AP/AR specialists who process payables, prepare progress billings and pay applications, follow up on collections, track retainage and collect lien waivers and certificates of insurance, inside your accounting system and under your approval.
AP/AR support is a fit when billing and collections happen in bursts instead of on schedule.
Subcontractors submitting monthly pay applications to several general contractors. Service contractors carrying high invoice volume, maintenance agreement billing and payment follow-up. General contractors and builders processing subcontractor invoices, draw paperwork and lien waivers on every job.
If nobody owns your books yet, start with a construction bookkeeper. An AP/AR specialist works best alongside an existing bookkeeper, controller or accountant.
The same role solves a different problem depending on the business it sits in. Find the one that sounds like yours.
| Contractor | Why they hire this role |
|---|---|
| Commercial subcontractors | Monthly pay applications, retainage and lien waivers across several general contractors |
| Service contractors | High invoice volume, agreement billing and payment follow-up |
| General contractors and builders | Subcontractor invoices, draw paperwork and waivers on every job |
| Property service companies | Recurring billing and renewals across many accounts |
A remote AP/AR specialist owns the transaction cycle, so invoices are entered, billed and collected on a schedule instead of when someone finds the time.
Platform experience is confirmed against your requirements before any candidate is presented.
The value is cash flow: invoices go out on time, payments are chased consistently and nothing is paid that should not have been.
The engagement starts from your billing cycle and who approves what, not from a generic accounting job description.
We review your billing cycle, your invoice volume, the accounting system you run and who approves payments today.
We agree a written scope: what the specialist enters and sends, what needs your approval and who handles customer disputes.
We present pre-screened AP/AR specialists matched to the defined role, and you interview and choose the professional who fits your team.
System access is set up with the right permissions, early work is reviewed closely, and responsibility expands as accuracy is proven.
Drag the sliders to estimate what the admin work this role takes on is costing your company today.
Estimates only. They assume a blended rate of $17 per hour for the remote professional, and that about 10% of the work stays with your team for direction and review. Your free consultation includes an exact quote for your scope.
Hours freed up per week
38 hrs/week
Estimated weekly saving
$630/week
Estimated annual saving
$32,760/year
If something here is specific to how your projects run, raise it on the consultation.
An AP/AR specialist handles the money moving in and out of a construction business: entering and coding supplier and subcontractor invoices, preparing payment runs for approval, preparing invoices and pay applications, following up on overdue payments, and tracking retainage and lien waivers.
A bookkeeper owns the books: the ledger, reconciliations, job costing and month-end reports. An AP/AR specialist carries the transaction volume underneath. Many contractors have both. If nobody owns the books yet, start with a bookkeeper.
Yes. The specialist assembles each pay application against the schedule of values with the backup the general contractor or owner asks for. Your project manager confirms the percentages complete, and your company signs and submits.
You do. The specialist prepares the payment run and the supporting documents. Approval and release of funds stay with the people you authorize.
Yes, in your company's name and within the tone and escalation rules you set. Disputes, payment plans and anything unusual come back to you.
Within a maximum of approximately two weeks we can normally present two to three pre-screened candidates who meet the requirements of the position and are ready to be interviewed. The final hiring time depends mainly on how quickly your own evaluation and decision process moves.
Schedule a consultation to talk through your billing cycle, your receivables and where invoices fall behind today.
